Each commission is responsible for determining meeting schedules, speakers, and planning for routine events, with the assistance of Educational Equity staff.
For more information regarding special events, see Event Planning.
- Plan in advance
- Prepare for administrators
1. Plan in Advance
At the outset of the planning process, the commission should provide the liaison with all necessary information pertaining to meeting scheduling, including:
a. Date and time preferences
b. Meeting room preferences
c. Snack/beverage/meal preferences
d. Audiovisual needs (conference phone, video conferencing equipment, etc.)
Note: Educational Equity staff do not support commission committees or teams (with the exception of Executive Committees/Executive Leadership Team).
2. Prepare for Administrators
The commission may request the assistance of the liaison in contacting the appropriate individual(s) in the following situations:
a. When Penn State administrators are requested to be in attendance at a meeting
b. When the commission or its leadership would like to meet with an administrator for a focused discussion
c. When meeting speakers or guests are identified
For regular commission meetings, the meeting schedule for the upcoming year should be set in early spring.