Confidentiality and Release of Information
The Office for Disability Services (ODS) is committed to ensuring that all information regarding a student is maintained confidentially as required or permitted by law. Any information collected is used for the benefit of the student. This information may include psycho-educational testing, grades, biographical history, disability information, and case notes.
Procedures for handling student information has been adopted by ODS and is rigorously followed by the staff of ODS. Students are informed of their confidentiality rights during their first meeting with ODS.
The following are ODS policies and procedures regarding confidentiality and the release of information from a student's file:
- Student information obtained by Penn State University shall only be shared with others within the institution on a need-to-know basis. Only the disability service staff has immediate access to student files and records. For example, University faculty and staff do not have a right or a need to access diagnostic or other information regarding a student's disability; they only need to know what academic adjustments, auxiliary aids, and/or services are necessary or appropriate to meet the student's disability-related needs. If a student has requested an academic adjustment, auxiliary aid, and/or service the student will be informed as to what information is being provided to the faculty or staff regarding the request. To protect confidentiality by assuring limited access, all disability-related information must be filed within the disability services office at every Penn State location.
- Information in files will not be released except in accordance with federal and state laws, which require release in the following circumstances if a student:
- States that they intend to harm themselves or another person(s).
- Reports or describes any physical abuse, neglect, or sexual abuse of children or vulnerable adults within the last three years (this includes the occurrence of abuse or neglect to the student if he or she was under age eighteen at the time of the abuse).
- Reports the use of an illegal drug for non-medical purpose during pregnancy.
- Reports or describes sexual exploitation by counseling or healthcare professionals.